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Exporting candidate data

You can export your candidate data as a CSV or Excel file for reporting, external analysis, or migrating data to another tool. Filters let you narrow down exactly which candidates end up in the export.

Filtering candidates

The Candidates page has a filter bar directly below the search field. You can combine any of these filters and the table updates immediately:

  • Tags — type one or more tags, comma-separated (e.g. senior, remote). Matches candidates that have any of the listed tags.
  • Skills — type one or more skills, comma-separated (e.g. React, Python). Matches candidates that have any of the listed skills.
  • Location — type one or more locations, comma-separated (e.g. Berlin, London). Matches candidates whose location contains any of the terms.
  • Created date range — pick a from and/or to date to show only candidates added within that period.

Click Clear filters (the small x button that appears when any filter is active) to reset everything.

Candidates page with filter bar

How to export candidates

  1. Go to Candidates in the main navigation.
  2. Optionally use the filters to narrow down the list — the export will only include the filtered results.
  3. Click Export in the top-right corner.
  4. Choose CSV or Excel as the format.
  5. Optionally check Include sensitive fields (Admin only) to add notes and salary expectations to the export.
  6. Click Export — the file downloads straight to your browser.

Export modal

Choosing which columns to export

If you only need certain fields in your export file, click Show Advanced Options in the export modal. This reveals a list of all available columns with checkboxes:

  • Full Name, Email, Phone, Location, Tags, Skills, Created At, Notes
  • Use Select All / Deselect All to quickly toggle everything.
  • At least one column must remain selected.

Only the checked columns will appear in the exported file.

Export modal with column selector open

What the export includes

By default the exported file contains the following fields for each candidate:

  • Full Name
  • Email
  • Phone
  • Location
  • Tags
  • Skills
  • Created At

If you enable Include sensitive fields, the export also includes:

  • Notes

Common uses

  • Hiring reports — share candidate data with stakeholders who do not have Kabuna access.
  • External analysis — pull data into your own spreadsheet or BI tool.
  • Data migration — move candidate records to another system.
  • Compliance records — keep a copy of candidate data for audit or GDPR documentation purposes.