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GDPR: looking up a candidate

Under GDPR, individuals have the right to ask what personal data you hold about them. This is called a Subject Access Request (SAR). Kabuna makes it straightforward to find and review everything you have stored about a person.

How to look up a candidate’s data

  1. Go to Candidates in the main navigation.
  2. Search for the person by email address. Email is the most reliable way to find someone, since names can have duplicates.
  3. Open their candidate profile.

Candidates list

What data is stored

When you open a candidate’s profile, you can see all of the data Kabuna holds about them:

  • Personal information — name, email, phone number, current company and title.
  • Applications — every job they have been associated with.
  • Stage history — a timeline of which stages they moved through, and when.
  • Emails — any emails sent to or received from the candidate through Kabuna.
  • Comments — internal notes and feedback left by your team.
  • Scorecards — interview evaluations and ratings.
  • Attachments — CVs, cover letters, and any other uploaded files.

Candidate profile

Exporting the data

If the person has asked for a copy of their data, you can export it using the candidate export feature. This gives you a CSV file containing their information that you can share with them.

  1. Follow the steps above to find the candidate.
  2. Use the Export option to download their data.

For details on how candidate exports work, see Exporting candidate data.