Stage email rules

Stage email rules let you automatically send an email whenever a candidate enters a particular pipeline stage. This saves you from manually sending the same emails over and over.

How stage email rules work

When you move a candidate into a stage that has an email rule attached, Kabuna automatically sends the configured email template to the candidate. No extra clicks needed.

Setting up a stage email rule

1. Open the job you want to configure.
2. Go to the job’s Settings.
3. Find the Stage Email Rules section.
4. For the stage you want, click Add Email Rule.
5. Select an email template from your saved templates.
6. Save the rule.

Now, every time a candidate enters that stage, the selected email template is sent automatically.

Common use cases

• Application received — send a confirmation email as soon as a candidate applies, so they know their application was received.
• Interview stage — send interview preparation details when a candidate moves to the Interview stage.
• Rejection — send a polite rejection email when a candidate is moved to the Rejected stage.
• Offer — send next-step instructions when a candidate reaches the Offer stage.

Tips

• Make sure you have your email templates set up before creating rules. See Setting up email templates.
• You can customise the pipeline stages for each job. See Customising pipeline stages per job for how to tailor stages to different roles.
• Stage email rules work alongside Automations — use automations for more advanced workflows beyond email.